Minutes of the Dunnington Parish Council meeting held on 8^th February 2021

Present: Cllrs G Shaw, A Dykes, L Turnbull, D Swallow, N Ford, M Thompson, J Brooks and S Hardwell

Clerk: J Bone

Ward Councillors M Rowley and M Warters attended

Five members of the public were also present three of whom were to interview for the vacancy for Parish Councillor

It should be noted that due to technical difficulties the Vice Chairman Cllr J Brooks chaired most of the PC meeting.

1 FORMALITIES

1.1 Parish Council received no apologies for absence given in advance of the meeting

Cllr J Maggs was unable to join via the link and later sent his apologies

No apologies were received from Cllr G Kay

1.2 Parish Council had no apologies or reasons to approve

1.3 Previous Meeting Minutes 11/1/21 were approved

1.4 Minutes of Extraordinary Meeting held on 16/12/20 were approved

1.5 Declarations of Interest – Cllr M Thompson- Item  10

2 EXCLUSION OF PRESS AND PUBLIC

2.1 The council will resolve to exclude the press and public, from the meeting for any item where the publicity of the matter being prejudicial to the public interest or by reason of the confidential nature of the business to be transacted or for other special reasons - Resolved

3 CO-OPTION OF PARISH COUNCILLOR TO FILL VACANCY

3.1 Applicants for the vacancy to present to the Parish Council and answer questions from the PC Councillors – the Press and public were excluded and the Parish Council questioned each applicant (each was asked the same questions)

3.2 Parish Council discussed each of the applicants and and press and public were excluded as per item 2 of the agenda

3.3 After the Press and public are re-admitted the Parish Council voted and the voting was as follows

Karen Jackson – 6 votes

David Hirst- 0 votes

Zoe Rees Gay – 2 votes

3.4 The chairman announced that Karen Jackson was voted by an absolute majority to fill the vacancy

4              POLICE REPORT

4.1          Police Report – North Yorkshire Police sent a previously circulated report. Cllr M Thompson          also reported on reports of possible suspicious activity in the village and that Parishioners          should be vigilant. There have also been incidents of sheep being attacked by dogs

5              PUBLIC PARTICIPATION

One member of the public posed a question in respect of item 3

6              CEMETERY ISSUES

6.1          Phase 2 costs to be discussed and costs agreed – Cllr N Ford spoke and discussions took place

6.2          Cemetery Management issues were discussed on the way forward after the resignation of the      current cemetery manager

7              ALLOTMENT AGREEMENT AND TERMS AND CONDITIONS TO BE AGREED TO BE SENT OUT            WITH THE RENT LETTERS FOR 2021-22

The item will now be discussed at the March meeting

8              YLCA - GENERAL POWER OF COMPETENCE AND ELECTION OF PARISH REPRESENTATIVE FOR CITY OF         YORK COUNCIL JOINT STANDARDS COMMITTEE

8.1          Parish Council to discuss GPC email from YLCA – Discussion took place and it was decided the PC does         not qualify at this time.

8.2          Parish Council to decide which candidate the PC vote to be given to for Parish Representative for JSC –       after discussion the PC decided which candidate to vote for

9              AUDITORS APPLICATIONS TO BE DISCUSSED

9.1          Parish Council discussed and agreed which auditor should be appointed to complete the 2020-21                 internal audit. The decision was made to appoint Elker Lodge Bookkeeping Services.

10           GRASS MAINTENANCE CONTRACT – TENDERS

10.1        Parish Council discussed the tenders for Grass Maintenance contract and it was agreed that Cllrs L               Turnbull and A Dykes would move this forward.

11           DOG PLAY AREA

11.1        Cllr A Dykes advised a new proposition for a dog play area. Discussion took place and the PC agreed in        principal that Cllr Dykes could move this forward.

12           FINANCE AND CORRESPONDENCE

12.1        Full updated Accounts and Accruals to date for 2020/21 as follows

Additional income received in respect of the cemetery of £245

12.2        Adoption of Review of Effectiveness of Internal Audit 2019-20 - Resolved

12.3        VAT Return to be approved - Resolved

12.4        Correspondence

                Various items received by email from Ward Councillors, COYC, YLCA and Parishioners – no             further comments

13           PLANNING - Ongoing Applications

13.1        Os Field 2800 Eastfield Lane Dunnington York - Erection of 78 dwellings, landscaping,       public open space and associated infrastructure

13.2        Ridgeway 2 Greencroft Court Dunnington York YO19 5NN - Single storey extension to side              and rear following demolition of existing garage

13.3        1 Kendal Close Dunnington York YO19 5PG - Two storey side extension

13.4        Holme Lea Hull Road Dunnington York YO19 5LR - Removal of condition 4              (archaeological investigation) of permitted application 19/01833/FUL (extension of      access track).

13.5        14 Hunters Wood Way Dunnington York YO19 5RA - Single storey side extension

13.6        Highthorn Stamford Bridge Road Dunnington York YO19 5LN - Conversion of the                 existing                 agricultural building (located in field to the north east of Highthorn) to form 1no. dwelling             with associated works and infrastructure; and change of use agricultural land to domestic        curtilage. Alteration and widening of the vehicle access    from Stamford Bridge Road

14           PLANNING - New Applications

14.1        Hollytree Cottage  Intake Lane Dunnington York YO19 5NX - Two storey side and rear       extension

14.2        4 The Sycamores  Bore Tree Baulk Dunnington York YO19 5HD - Single storey extension to             front

14.3        Lodge Farm  Hull Road Dunnington York YO19 5LR - Two storey side and single storey rear             extension, porch and replacement canopies to front, and erection of 3 bay garage   following demolition of garage and conservatory

14.4        Ashfield Holiday Cottages And Touring Caravan Park  Hagg Lane Dunnington York YO19   5PE        - Erection of single storey machinery and maintenance building following removal of 4 No.      steel storage containers and a storage area for up to 6 No. touring caravans and outdoor             equipment

14.5        Lodge Farm  Hull Road Dunnington York YO19 5LR - Two storey side and single storey rear             extension, porch and replacement canopies to front, and erection of 3 bay garage                   following demolition of garage and conservatory

15           PLANNING - Decisions (COYC)

15.1        The Meadows  Hull Road Dunnington York YO19 5LR - Erection of building for use as         home office after demolition of existing agricultural building - Withdrawn

15.2        69 York Street Dunnington York YO19 5QW - Single storey conservatory to rear -                 Approved

16           PLANNING ENFORCEMENT

16.1        Hull Road

16.2        1 Church St

16.3        Travellers Site A166

17           AOB

Next Meeting to be held Monday 12^th April 2021 venue to be arranged.